Annual General Meeting - Key Dates Fast Approaching!

Key Date!  Thursday 20 February 2020  

Please forward any items for inclusion on the agenda to the Chief Executive – peter.hart@britishorienteering.org.uk by 17:00, Thursday, 20 February 2020.

The Annual General Meeting (AGM) is called for the transaction of the following business:

• Apologies for absence
• To receive the Minutes of the Annual General Meeting of 19 April 2019.
• Chair’s Report
• Treasurer’s Report
• To receive from the Board the Company's accounts
• Chief Executive’s Report
• Proposals
• To appoint the Company's auditors
• To decide the annual subscriptions and affiliation fees
• To transact such other business as may be legitimately brought before it
• To appoint (as appropriate) the President, and Vice-President(s); and
• To elect the Elected Directors in place of those retiring
• Any Other Business
• Closing of AGM.

Further details of the business of the AGM, including the Agenda, and Voting by Proxy form, will be posted on British Orienteering’s website on or before Tuesday, 17 March 2020.
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Key Date! Thursday 20 February 2020

The closing date for proposals and nominations for Directors is Thursday 20 February - now less than one week away!

Directors

All applicants must be nominated by two British Orienteering members. For further information or a preliminary discussion, please contact the Chief Executive or Chair.

British Orienteering is looking for new elected directors to take office at the AGM, which will be held at the JK in April 2020. There are three places on the board up for election.

These include two vacancies:  One for a two-year directorship, replacing Graham Patten, who has resigned.  One for a three-year directorship, replacing Judith Holt, who will stand down having served the maximum of three consecutive terms as a director. Ruth Beale has agreed to stand for election for a further three-year term as a director, having come to the end of her first term.

This is an exciting time to become a director, with the strategic refresh offering a real chance to shape the future of orienteering in the UK. Providing strategic direction for the sport is at the heart of the role of the board of directors, alongside overseeing the operations of British Orienteering in delivering this strategy. There will also be opportunities for directors who wish to do so to take on additional responsibilities that match their interests and expertise. Board meetings take place four times per year, on a mix of weekdays and Saturdays, and currently alternate between Birmingham, Manchester and London, with further business conducted by email or teleconference between meetings.

These roles are voluntary and unpaid, although reasonable expenses (such as travel to board meetings) will be reimbursed. To function effectively, the board needs directors from across the orienteering community, and nominations for election are welcome from all adult members of British Orienteering. The board would particularly welcome nominations from groups which are currently underrepresented on the board, including women, and people from Scotland, Wales or Northern Ireland. If you wish to discuss becoming a director or would like to find out more about what is involved, please contact Peter Hart (peter.hart@britishorienteering.org.uk)

Nominations must be submitted to Peter Hart (peter.hart@britishorienteering.org.uk)
by 17:00 Thursday, 20 February 2020.

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Key Date!  Friday 6 March 2020

Volunteer Awards

• Club of the Year
• University Club of the Year
• Coach of the Year
• Young Volunteer of the Year
• Volunteer of the Year
• SILVA Award - a person or persons who have made a very significant contribution to orienteering over a period of years, with an emphasis on ‘field' activities rather than committee work.

Mapping Awards

• Chichester Trophy - awarded for the best map produced by an amateur mapper.
• SILVA Trophy - awarded for Professional Maps.
• Walsh Trophy - awarded annually to the best urban or sprint map drawn to ISSOM specification.
• Bonington Trophy - awarded annually for the 'best contribution to mapping' which can cover a whole range of activities related to mapping.

Please click here for more information on how to nominate. 

All nominations are to be sent to info@britishorienteering.org.uk by Friday 6 March 2020.

The AGM will immediately be followed by British Orienteering Awards Ceremony where the following awards will be presented.

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Key Date!  On or before Tuesday 17 March 2020

Voting - How do I vote?

Members will receive an invitation to vote in advance of the British Orienteering AGM by email from Mi-Voice, an independent organisation, who are supporting British Orienteering with the process.

On or before Tuesday, 17 March 2020 you will soon receive your AGM email which will include the Agenda and Voting by Proxy process from the email address: elections@mi-voice.com with instructions on how to participate. This information will also be posted on the British Orienteering website. If the email does not arrive in your inbox please ensure that you check your junk folder.

If you are unable to locate your AGM email please contact Mi-Voice, by telephone (+44) 023 8076 3987 or email support@mi-voice.com.

AGM electronic voting will close at 17:00 on Wednesday, 8 April 2020.

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Thank you for your support.